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Interlibrary Loan Services

Interlibrary Loan FAQ

Who can use Interlibrary Loan?

Any student, faculty, staff, alumni, emeritus or current public patron may use Interlibrary Loan Services. ILL requests made by distance learners utilize the same request form and notice of delivery of ILL materials, in accordance to copyright, are delivered to UCM email accounts.  Alumni and public patrons will need to contact ILL to have an account created.

How much does interlibrary loan cost?

There are no charges for members of the UCM community.  Public patrons have access to Interlibrary Loan Services through the annual fee

What can I request through interlibrary loan?

Materials available through interlibrary loan include journal articles, books, book chapters, dissertations, government publications, music scores, media and audiobooks. Physical copies of materials are not available for delivery outside of the Warrensburg and MIC campuses.

What is not available through interlibrary loan?

In general, Interlibrary Loan does not offer service for the following types of materials:

  • Bestsellers/popular titles
  • Software
  • Textbooks
  • Current periodicals or newspaper articles
  • Rare books

How long does interlibrary loan take?

Digitized materials, including digitized sections of physical books, typically arrive within 1-5 days and physical books usually arrive to the UCM Warrensburg or MIC campus within 10-14 days. The length of time varies depending on a variety of factors. It is best to request materials well in advance of your deadline.

How can I check the status of an Interlibrary Loan request?

Please log in to your JCKL ILL account or contact Interlibrary Loan.

How will I be notified about my interlibrary loan request?

When materials or PDFs arrive, you will be notified via email or text. Log into your JCKL ILL account to access any PDF files.

Where do I pick up interlibrary loan materials?

The Library Services Desk in JCKL is where you can pick ILL physical items on the Warrensburg location.  You may also request your items be sent to UCM Lee’s Summit for pick up.

Where should I return physical interlibrary loan material?

Physical ILL loan materials can be returned to JCK Library in Warrensburg or the MIC campus in Lee’s Summit.

How do I request an interlibrary loan renewal?

Items can be renewed in your JCKL ILL account within one week prior to the due date, if the lending library allows renewals.

What if I damage or lose interlibrary loan material?

Material damaged or failure to return interlibrary loan materials by the due date may lead to replacement charges levied by the lending library. To remain in good standing with our interlibrary loan partners, the James C. Kirkpatrick Library pays replacement charges. These charges will be billed to your MyCentral account. The patron is responsible for reimbursing the James C. Kirkpatrick Library. Replacement fees are non-refundable.


Interlibrary Loan Policy

Interlibrary Loan (ILL), a division of JCKL Client Services, provides materials for patrons which are not available in UCM’s collection. This is accomplished through the borrowing and lending of items in cooperation with other libraries.

I.    Borrowing

  • Any student, faculty, staff, alumni, emeritus, or current public patron may use Interlibrary Loan service.
  • Materials not owned or available by JCKL will be requested for borrowing by Interlibrary Loan staff.
  • JCKL will make the best effort to obtain materials you request, but cannot guarantee that the request will be filled.
  • The loan period is determined by the lending library but usually ranges from one to four weeks. Renewal requests are accepted per the lending library's policy.
  • Patrons must abide by any use restrictions imposed by the lending library. Any restrictions will be clearly relayed to JCKL patrons.
  • The JCKL currently covers ILL charges for UCM students, faculty and staff. Public patrons are charged the amount the lending library specifies.
  • Interlibrary Loan adheres to copyright law.

II.   Lending

  • All circulating materials within the collection are available for lending.  Specific items not available for lending include: software, bound journals, items on course reserves and special collections material.
  • All materials sent out on Interlibrary Loan will be for a period of four weeks. Books may be renewed one time, unless a hold has been placed on the book by a UCM patron.  Any materials that UCM has loaned to another library are subject to recall at any time.
  • Charges for loans are:
    • Reciprocal library partners:  Free
    • Non-reciprocal library partners: $20.00 per loan
  • Charges for articles or book chapters are:
    •  Reciprocal library partners:  Free
    •  Non-reciprocal library partners: $15.00 per article or book chapter
  • Requests are accepted through OCLC or email.

III.   Interlibrary Loan Patron Data Retention

In accordance with the Missouri Secretary of State Interlibrary Loan (ILL) Requests Agency Records Disposition Schedule Series 1158, James C. Kirkpatrick Library (JCKL) will not retain patron interlibrary loan data longer than three fiscal years.

JCKL will have the OCLC Tipasa Interlibrary Loan system set to follow this length of time for record retention. Patron record histories older than three years will be deleted from the system. De-identified Interlibrary Loan usage statistics will be retained for analytical purposes.

 LSC approved Oct. 3, 2016, Reviewed and updated by LSC Sept. 12, 2023

Non-Reciprocal Library Fees - JCKL Council approved Jan. 7, 2019

Patron Data Retention - LSC approved Feb. 24, 2021


Warning of Copyright Restrictions


The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of the copyright materials. Under certain conditions specified in the law, library and archives are authorized to furnish a photocopy or reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than in private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. The Yale University Library reserves the right to refuse to accept a copying order, if, in its judgement fulfillment of the order would involve violation of copyright law.

37 C.F.R. §201.14