Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Interlibrary Loan Services

Interlibrary Loan FAQ

Who can use Interlibrary Loan?

Any student, faculty, staff, alumni, emeritus or current public patron may use Interlibrary Loan Services. Alumni and public patrons will need to contact ILL to have an account created.

How much does interlibrary loan cost?

There are no charges for members of the UCM community.  Public patrons have access to Interlibrary Loan Services through the annual fee

What can I request through interlibrary loan?

Materials available through interlibrary loan include journal articles, books, book chapters, dissertations, government publications, music scores, media and audiobooks.

What is not available through interlibrary loan?

In general, Interlibrary Loan does not offer service for the following types of materials:

  • Bestsellers/popular titles
  • Software
  • Textbooks
  • Current periodicals or newspaper articles
  • Rare books

How long does interlibrary loan take?

Articles typically arrive within 1-5 days and books usually arrive within 10 – 14 days. The length of time varies depending on a variety of factors. It is best to request materials well in advance of your deadline.

How can I check the status of an Interlibrary Loan request?

Please log in to your JCKL ILL account or contact Interlibrary Loan.

How will I be notified about my interlibrary loan request?

When materials or PDFs arrive, you will be notified via email or text. Log into your JCKL ILL account to access any PDF files.

Where do I pick up interlibrary loan materials?

The Library Services Desk in JCKL is where you can pick ILL physical items on the Warrensburg location.  You may also request your items be sent to UCM Lee’s Summit for pick up.

Where should I return interlibrary loan material?

Material can be returned to JCK Library or UCM Lee’s Summit.

How do I request an interlibrary loan renewal?

Items can be renewed in your JCKL ILL account within one week prior to the due date, if the lending library allows renewals.

What if I damage or lose interlibrary loan material?

Material damaged or not returned will be subject to replacement costs (determined by the lending library).  These charges will be billed to your MyCentral account. 



Interlibrary Loan (ILL), a division of JCKL Client Services, provides materials for patrons which are not available in UCM’s collection. This is accomplished through the borrowing and lending of items in cooperation with other libraries.

I.    Borrowing

  • Any student, faculty, staff, alumni, emeritus, or current public patron may use Interlibrary Loan service.
  • The Interlibrary Loan service does not borrow materials already owned by JCKL, unless the item is missing from the collection.
  • JCKL will make the best effort to obtain materials you request, but cannot guarantee that the request will be filled.
  • The loan period is determined by the lending library but usually ranges from one to four weeks. Renewal requests are accepted per the lending library's policy.
  • Patrons must abide by any use restrictions imposed by the lending library.  Any restrictions will be clearly relayed to JCKL patrons.
  • The JCKL currently covers ILL charges for UCM students, faculty and staff. Public patrons are charged the amount the lending library specifies.
  • Interlibrary Loan adheres to copyright law.

II.   Lending

  • All circulating materials within the collection are available for lending.  Specific items not available for lending include: software, bound periodicals, items on course reserves and special collections material.
  • All materials sent out on Interlibrary Loan will be for a period of four weeks. Books may be renewed one time, unless a hold has been placed on the book by a UCM patron.  DVDs may not be renewed.  Any materials that UCM has loaned to another library are subject to recall at any time.
  • Charges for loans are:
    • Reciprocal library partners:  Free
    • Non-reciprocal library partners: $20.00 per article or book chapter
  • Charges for articles are:
    •  Reciprocal library partners:  Free
    •  Non-reciprocal library partners: $15.00
  • Requests are accepted through OCLC or email.

III.   Interlibrary Loan Patron Data Retention

In accordance with the Missouri Secretary of State Interlibrary Loan (ILL) Requests Agency Records Disposition Schedule Series 1158, James C. Kirkpatrick Library (JCKL) will not retain patron interlibrary loan data longer than 3 fiscal years.

JCKL will have the OCLC Tipasa interlibrary loan system set to follow this length of time for record retention. Patron record histories older than three years will be deleted from the system. De-identified interlibrary loan usage statistics will be retained for analytical purposes.


LSC approved Oct. 3, 2016

Non-Reciprocal Library Fees - JCKL Council approved Jan. 7, 2019

Patron Data Retention - LSC approved Feb. 24, 2021


Warning of Copyright Restrictions


The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of the copyright materials. Under certain conditions specified in the law, library and archives are authorized to furnish a photocopy or reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than in private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. The Yale University Library reserves the right to refuse to accept a copying order, if, in its judgement fulfillment of the order would involve violation of copyright law.

37 C.F.R. §201.14